Workflow automations

Let the routine work run itself.

Automated workflows work like a digital personal assistant: a series of steps runs after a trigger occurs, for your whole office or for one property manager.

Editing an automated workflow in MantisProperty PM

Workflow automations: included in MantisProperty PM for $245 a month inc GST, with a master user plus 10 additional users, the Mantis PM app and a free 14 day trial.

How workflows work

Set a trigger, add the steps and choose how often it runs.

  • Create workflows for your whole office, or by or for specific staff
  • Set a workflow to disable after running once, delete after running once, or run continuously
  • Install ready-made workflow templates at the click of a button, then customise them however you want
  • Run a workflow manually, at a specific date and time, or from a website form or page using a tracking pixel

Triggers for property management

Start a workflow when something happens in your rent roll.

  • Tenancies: applications, approvals, maintenance requests, routine inspections, lease expiry, smoke alarm and pool compliance expiry, and overdue rent
  • Contacts: new contacts, enquiries, lease applications, open home attendance, hot or warm tenant status and pipeline stage changes
  • Rental listings: going live, price changes, leased, and archived or withdrawn
  • Inspections and open homes: created, the day before, the morning of, deleted and completed

Actions and conditions

Arrange steps in any order with drag and drop, and branch on what contacts do.

  • Wait a set amount of time, for example 3 days after an application arrives
  • Create a task, send an email or send an SMS
  • Change a contact's status
  • Check whether an email was opened or a link was clicked, and wait a set time for it to happen
  • Jump to a specific step when a condition is met, for example following up tenants who did not open a reminder
Pricing

One plan, everything included.

Prices in AUD inc GST. A master user plus 10 additional users, $0 setup and no lock-in contract.

MantisProperty PM $245 /month Everything in Basic plus condition reports, applications, leases, maintenance, trust accounting and the Mantis PM app.
Switching is free this month

We bring your rent roll across

We import your contacts and listings, clean up duplicates, set up your templates and train your team. Our onboarding service is normally $1,160, but it is free of charge when you sign up by 30 November 2026.

How onboarding works
Questions

Common questions

Do I have to build workflows from scratch?

No. Install a ready made workflow template at the click of a button, then change it to suit your office.

Can a workflow follow up overdue rent or an expiring lease?

Yes. Overdue rent, lease expiry, routine inspections and smoke alarm and pool compliance expiry are all triggers you can start a workflow from.

Can a workflow send SMS as well as email?

Yes. Steps can send emails or SMS, create tasks and change a contact's status, with waits and conditions in between.

Try MantisProperty PM free for 14 days, with the Mantis PM app.

No credit card. No setup fee. Book a free Zoom walkthrough once you're in.

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